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Business Meeting Notes

July 15, 2025

Meeting Notes also posted on the Documents page of the website.

  • Eleanor “Ellie” of Wolfhou has volunteered to be the next Exchequer
  • Officer Reports:
    • Seneschal: Storage unit information turned and everything moved over by the end of May
    • Exchequer:
      • quarterly report is in, Ellie helped to prepare it and has been working with John on training
      • request for warrant and bank account changes have been made
      • contract for storage unit needs to be corrected to include the group name
      • $19k in the bank as of June 30
      • Canton may need a copy of Quicken (~$70/yr) or a Quickbooks subscription (~$36/yr) & buy a pdf editor (~$150) for the new exchequer to use; may be able to use Excel spreadsheet which Dunstan can help with – instead of paying for Quicken
      • Exchequers will look into options for software and report back next month
      • Exchequer & Seneschal will work on switching to yearly payment for the storage container
      • John found the old paper exchequer records and will look over them before shredding the things that were over 7 years old
    • Chatelaine: been quiet on newcomers front; some newer people coming to rapier practices when they can be held (due to weather); Gold Key clothing is available to borrow for Pennsic – Celestria will be in town until 7/25
      • looking to get Middle Eastern dance practice going at the Battle Barn going regularly after Pennsic
    • Webminister:
      • Emails went out for the new google groups emails and should all be set up now – email kingdom email deputy if you need help with this
      • Kingdom webminister asked if Helena would continue and she said yes & filled out the form to renew her warrant
    • MOAS:
      • July report filed slightly late as the report deadlines for A&S changed, will update calendar
      • Aylisia has offered to be deputy MOAS, we will discuss this after Pennsic
      • What A&S do we want to see in the fall?
        • Jasper = kumihumo?
        • embroidery: April = ribbon embroidery; goldwork (or nu) with Shelby
        • music classes? or informal music get together?
        • scribal class
      • European Dance will resume at the library once a month in the fall
  • Baronage:
    • Dunstan will be at Pennsic from landgrab – Wednesday war week (probably); Baronial court is Monday of War Week along with ice cream social/potluck
    • Write award recommendations! it helps the Baronage meet the populace and the cool stuff they do
    • Only a month between Pennsic and Baronial Birthday
  • Defending the Gate 2026 – are we running it? who will be the autocrat?
  • Next business meeting will be Tuesday August 19th – there is a NEW Google Meets link!
    • Video call link: https://meet.google.com/one-efvw-qid
    • Or dial: ‪(US) +1 224-801-4791‬ PIN: ‪377 620 683‬#